Financial Budgeting For A New Business

Did you know that cash flow deficiencies are the main reason most companies go out of business?

If you are seriously interested in making your business a success, then managing your money effectively is critical to the security of your organisation.A business will only remain successful in the current economic climate to the degree to which they understand how crucial it is to carefully monitor business expenditure to maintain a healthy cash flow.

For example one of the companies I deal with, Softcat who provide the best Mimecast pricing deals, always scrutinise every cost we present to them, but this is one of the reasons why they are still around today and are able maintain a financially viable business.

When starting a new business it might seem impossible to put together a budget without any financial history on which to base income and expenses. However a business plan, before you even start, with some idea of costs and revenues is essential to determining the viability of a business, even if you are just planning to setup a work at home business. It might seem like guesswork at the beginning, but a tentative budget can be established with some thought and projections of future business. From some past experience in renovating properties, I always say ‘think of a figure and double it' and then you will be near the mark. I think this is true for other businesses, because it's human nature to underestimate what we need to spend and over estimate what we will earn.

In the Nottingham web design industry, as with any business, the same two categories of finance exist, income from sales and business expenses.

Under the expense category there can be several sub-categories often falling into two main areas of controllable expenses and uncontrollable. While many business owners believe they can control every expense involved in their business, this is not always the case. Some things such as services costs, the amount of rent and other supposed fixed costs can, and do change, with the owner having no control. For example the recent increase in oil prices are an example of this and have been responsible for a number of small airline and transportation companies going out of business as their fuel costs skyrocketed.

Other expenses such as payroll, insurance and building repairs can be subject to a budget, but they are considered controllable expenses. If the business begins to fall off, you can control some of these expenses by laying-off employees and cutting back on advertising. However, living by a budget may help maintain profitability but could also turn against you in the long run.

Depending on the viability of your business it may be a better investment to bite the financial bullet on employee wages and still provide good customer service to the remaining customers until business picks up again. If no one takes care of the customers, it will not be long until there are no more customers to care for.

There are two ways to budget your business finance and these are through set dollar amounts or as a percentage of revenue. Many businesses will budget their controllable expenses by the dollar and non-controllable by percentage of income. Obviously a good part of the owner's time is going to be based on bringing money into the business and how much they have to spend on controllable expenses will be in direct relation to income. With any increase in business the owner will probably need the extra help to take care of the business so a percentage of income will go to more wages, thus freeing the owner to focus on generating additional sales.

There are many other expenses that fall into the payroll account such as worker's compensation charges, Social Security tax paid by the employer and paid vacation time or other perks determined by the employer. These need to be calculated into costs when recruiting people into the business.

While you may think a budget is difficult to establish for a new business, it is essential to establish a healthy and sound financial foundation on which success can be built for the future.

About the Author: Roger Davies, is the Manager at Advanta Productions Ltd and overseas a web developer team serving businesses in Nottingham, Derby, Loughborough and other areas in the Midlands. Advanta have successfully completed hundreds of website development projects. For website development enquires or to advertise your business on-line telephone 0845 22 55 805 or visit the website.